Visit Events for a series of Tender coaching Webinars

Tender documents & forms

Tender Documents (v2) can be downloaded directly from S-Procurement

procuRE Clarifications (v4) can be downloaded from the S-Procurement

PIN and Contract Notice can be found on TED. 

Accompanying information can be found in recordings and presentations of the Tender Launch Event as well as Info Webinar: Focus Technical and Info Webinar: Focus Admin & Finance and the FAQ.

The only official resource remains S-Procurement.

Proposal Submission

For questions about the submission platform S-Procurement, please contact the English-speaking Help Desk:

info@s-procurement.si, T: +386 1 60 100 71

The S-Procurement videos and manual on how to register and use

The procuRE Timeline

November 30, 2021
Tender Launch event

Register to learn about the tender documents which go public within days

December 16, 2021
Tender Info Webinar & Matchmaking

This is the first of two webinars to coach and clarify questions: procure-pcp.eu/events 

January 11, 2022
Tender Info Webinar 2

This is the second webinar to coach and clarify questions: procure-pcp.eu/events 

February 24, 2022
Deadline for submitting questions

Questions have to be submitted via S-Procurement

March 1, 2022
Deadline for Lead procurer to publish answers

Lead procurer will answer the submitted questions in the form of a Q&A document

May 2022 - July 2022 3 months
Phase I

Concept design, solution architechture, technical specifications and assessment framework. 

Total budget: €1.15m / 6 suppliers / €192.000 per supplier

August 2022 - March 2023 8 months
Phase II

Development of prototype systems: design level is as detailed as possible, planning and calculations are final.

Total budget: €2.3m / 4 suppliers / €576.000 per supplier

April 2023 - July 2024 16 months
Phase III

Deployment and testing of the solutions: designs are turned into construction drawings, the solutions are installed, made
operational, maintained and performance data collected.

Total budget: €4.22m / 2 suppliers / €2.11m per supplier

The Buyers Group

The submitted offers will be evaluated by The Buyers Group, consisting of  6 procurers: KSSENA (Slovenia regions), AMB (Wider Barcelona, Spain), NUREMBERG (Germany), ENERGAIA (Porto Region, Portugal), IMM (Istanbul, Turkey), EILAT (Israel).

The Buyers Group is in charge of over 21,000 buildings and has ambitious carbon neutrality goals (see strategies of Barcelona, Eilat, Istanbul, Nuremberg, Vila Nova de Gaia and Velenje for more detail).

procuRE invites other procurers to participate in OMC, answer the OMC questionnaire and to join the forum. procuRE will take input into account and share results as early as possible.

Pre-Commercial Procurement

The Pre-Commercial Procurement process will be executed in four phases, ending in July 2024. In Phase 0, the procurers will prepare Tender documents. During this time Open market consultation took place. In Phase 1, the selected suppliers will work on concept design, solution architecture, and technical specifications. Then, in Phase 2, the selected suppliers will develop their prototype systems in two iterations. Finally, in Phase 3, selected contractors will test their pilot systems. 

In parallel to these phases, separate work strands for co-design, evaluation & impact assessment, dissemination and project management will support the project objectives. For the three phases of the pre-commercial procurement, the table below shows the envisaged distribution of budget, the number of expected suppliers for each of them as well as the planned share of R&D product costs for Phase 3.